STEM-N
STEM Night Station Planner
Plan stations, materials, facilitators, family guides, table signs, and volunteer roles for STEM night.
- Program
- STEM Nights
- Output
- Station plan + Materials list
- Files
- Print, CSV, backup
- Saved
- In this browser
- Saves in this browser on this device
- Use role labels or anonymous codes when names aren't needed
- Check the rules manual and local policy
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Ready 0/0
Check the station plan
- Enter the expected family count before using the capacity gap.
- Enter the planned rotation time.
- Enter the planned setup time.
- The STEM night plan needs at least one station.
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Print and export options
- Station plan
- Materials list
- Volunteer roles
- Family guide drafts
Use the tool buttons to print, export a CSV, or download a backup file.
Family STEM Night station plan example
A STEM night chair plans five stations with capacity, rotations, role counts, materials, signs, and safety reminders. The finished sheet goes to volunteers.
- Ready stations: 5 of 5
- Total capacity: 540
- Capacity gap: 0
- Volunteer roles: 9
- Missing staff: 0
- Materials gaps: 0
- Sign gaps: 0
- Safety/source checks: 0
Assumptions
- Use public station names and role labels only; keep student names, volunteer contact details, background-check records, medical details, emergency contacts, addresses, and private family data outside SciPacket.
- School, district, venue, accessibility, supervision, food, electrical, and activity safety requirements must be checked outside SciPacket.
- Capacity and rotation counts are planning estimates and do not confirm attendance, staffing approval, room limits, or accessibility fit.
- Keep activity instructions, lesson text, copyrighted material, and official safety language at the source instead of copying them into SciPacket.
Calculation notes
- Station capacity = capacity per rotation times rotations.
- Total capacity sums station capacity across all planned station rows.
- Capacity gap = expected families minus total station capacity. The result does not go below zero.
- Volunteer roles = facilitator count plus helper count across stations.
- Ready stations have capacity above zero, at least one role, no pending safety or source check, and exact ready choices for materials and signs. Unrecognized status text stays unresolved.
- Missing staff counts stations with zero facilitator/helper roles.
- Activity summaries total stations, ready stations, capacity, and roles by activity type.
Questions coaches ask
QuestionWhat does this station planner do?
It calculates station capacity, staffing, materials gaps, sign gaps, activity summaries, and source-check flags in your browser. You can print, export CSV, or download a backup file.
QuestionCan I store volunteer contact lists or student attendance here?
No. Use public station names and role labels only. Keep volunteer phone/email lists, background-check records, student attendance, medical details, emergency contacts, addresses, and private family information in your approved school or event system.
QuestionDoes this approve activity safety or venue requirements?
No. Use official or locally approved sources for school, district, venue, accessibility, supervision, food, electrical, and activity safety requirements.
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