SciPacket

Free planning tools for STEM coaches and volunteers

Coaching the team is the fun part. These tools are for the other parts.

Somehow the season budget, sponsor packet, event assignments, packing list, and STEM night all land on the same clipboard. These pages do the adding up in your browser and print a clean copy for the binder. Rules, fees, and required forms still come from the official program.

Open the robotics budget
Free, no account Prints clean packets

SciPacket is an independent planning tool. It is not affiliated with or endorsed by FIRST, Science Olympiad, Society for Science, any school, competition, association, or youth organization unless explicitly stated.

Budget packet Open the budget Sponsor ask Build a sponsor packet Assignment grid Assign events Load-in checklist Pack for tournament day Station packet Plan a STEM night
Generic robotics pit and field planning diagram for a STEM team binder
Pit lane Battery cart Inspection desk Field queue

The tools

Pick the job you're trying to get done.

Use your own budget, roster codes, parts prices, and volunteer count. When a rule or fee matters, check the current program manual, state page, school policy, or event instructions.

RBT / Build season Robotics season and pit planning

Keep openFIRST and school resources must be checked at the source.

Planning page Who usually owns it Kind Formats Source to check
Team budget packet Fees, parts, travel, meals, sponsor gap Business lead Calculator PrintCSV Official source
Parts bill of materials Vendor, cost band, spare status, inspection note Mechanical mentor Estimator PrintCSV Rules change yearly
Pit packing checklist Tools, batteries, signage, repair kit, safety items Pit captain Packing notes PrintCSV Event page required
Sponsor packet draft Local sponsor story, budget gap, recognition tiers Coach + students Generator PrintCSV Not affiliated
SCI-OLY / Tournament setup Science Olympiad assignments and tournament day

Keep openUse national, state, and tournament pages for current rules.

Planning page Who usually owns it Kind Formats Source to check
Event assignment grid Primary, backup, conflict, overload notes Head coach Planner CSVPrint State page required
Tournament packing list Event boxes, team binder, labels, repair supplies Parent helper Checklist PrintCSV Official source
Room station rotation Rooms, stations, time blocks, volunteer owners Tournament lead Rotation notes CSVPrint Event page required
OPS / Travel + approvals Travel costs, approvals, and parent jobs

Keep openDistrict travel rules and event instructions override packet notes.

Planning page Who usually owns it Kind Formats Source to check
Team travel cost packet Rooms, mileage, meals, fees, approval notes Trip lead Cost notes PrintCSV School policy check
Conference trip cost packet Registration, lodging, transportation, chaperones Advisor Cost notes PrintCSV Official source
Parent volunteer role grid Role, shift, clearance note, handoff owner Parent coordinator Role notes PrintCSV Not affiliated
STEM-N / Family event STEM night stations and supplies

Keep openActivity sources, school safety notes, and accessibility checks remain external.

Planning page Who usually owns it Kind Formats Source to check
Station planner Station goal, timing, facilitator card, family prompt Event lead Planner PrintCSV Official source
Materials quantity list Consumables, reusable supplies, extras, storage bin Supply lead Materials notes PrintCSV Safety check
FAIR / Timeline + judging Science fair dates and judging

Keep openISEF, affiliated-fair, school, and local rules must be verified.

Planning page Who usually owns it Kind Formats Source to check
Science fair timeline Milestones, forms reminders, review checkpoints Coordinator Timeline notes PrintCSV Official source
Judge schedule Judges, rooms, categories, break blocks Judge chair Schedule notes CSVPrint Rules change yearly
Rubric score sheet notes Scoring lanes, comment prompts, no official rubric rewrite Rubric lead Score sheet PrintCSV State page required

Guides

Notes for the coach binder and the next meeting.

All guides
Rookie robotics team budget notes A budget outline for registration, parts, tools, travel, meals, apparel, outreach, and sponsor targets. Checklist Source links GuidePrint Science Olympiad event assignment planning How to think about event coverage, backups, student load, and conflicts without copying official rules. Checklist Source links GuidePrint STEM night station packet Plan stations, supplies, facilitators, family guides, and volunteer roles for a school STEM night. Checklist Source links GuidePrint

By program

Browse by the season you're planning.

See all tools
RBT Robotics Season budget, parts list, pit checklist, sponsor one-pager SCI-OLY Science Olympiad Assignment sheet, conflict notes, links to current rules STEM-N STEM Nights Station cards, shopping list, volunteer sign-up sheet FAIR Science Fair Fair timeline, judge schedule, committee checklist OPS Travel + Tournament Ops Trip estimate, deadline list, volunteer sheet, room schedule